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Comprehensive Craft Fair Checklist for Vendors

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craft fair vendor checklist printable
comprehensive craft fair vendor checklist

One of the quickest ways to lose money and have a bad show is to come unprepared. We’ve all done it, gone to a show and realized that we forgot an important item or two, or ten.

Our printable craft show checklist ensures you’ll have everything under control when prepping for a craft fair.

Trying to work with forgotten items leads to panic mode. Extra runs to stores to spend money on things you should have already had cuts into profits. If you are not an organized person by nature, and even if you are, a great checklist is a must!

I use an itemized craft fair checklist I created for every show (free printer friendly version download below). Yours may vary a bit based on your display and products, but it’s pretty universal. Customize as you see fit.

 

Here’s a printer friendly version without all the frills.

Display

  • Canopy & Weights (I use ropes and cinder blocks)
  • Curtains
  • Rain Covers (for outdoor events)
  • Fans (if needed some fairs get stuffy indoor and out)
  • Lights
  • Cords/Extension Cords
  • Tables
  • Table Covers & Skirts
  • Signs
  • Tape (duct tape or heavy duty tape)
  • Clamps
  • Table Stands
  • Crates
  • Tiered Shelves
  • Your Products (yes I’ve left home without half of them before lol double check!)

If you are doing indoor events, it’s ok to go with cheaper canopy tents, but if you’re like me and want to do a range of indoor and outdoor festivals, the best investment you an make is a durable, EZ-up canopy with walls.

They are water resistant, flame retardant and will keep your products safe and provide shelter from the elements. A full set that features the canopy and all four sidewalls is around $280 or so.

If you are just getting your feet wet, perhaps you want to borrow one from a friend, but if you are sure you’re going to do shows going forward, this is an investment you need to make.

I love my EZ-up because once you get the hang of it, you can easily set it up unassisted if you have to. Also, the canopy top leaves room for a hanging custom banner or sign to give your space that personalized appeal. A good canopy is your best investment in your business and you can use it as a tax write-off as well.



Business Side

  • Bags
  • Business Cards
  • Receipt Book
  • Record Book
  • Office Supply Drawers (I have a plastic set for portability and organization)
  • Card Reader / Processor
  • Brochures or Pamphlets
  • Cash Box (with change!)

Personal Items

  • Chairs
  • Cooler with drinks/snacks
  • Repair Kit for products/displays
  • Wipes
  • Paper Towels
  • Spray Cleaner
  • Lint Roller
  • Sharpies, Pens
  • Notebook (for writing down ideas, notes, etc)
  • Cell Phone
  • Charger
  • Batteries (If you have items that need them like lights etc.)
  • Medicine & Bandages
  • Jackets (if needed)

This list is a great starting point and if you have everything suggested here, your show should go off without a hitch.


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Comments 2

  • Thank you for this valuable information. I’m new to craft events, as a matter of fact I’m researching for my first one. Your blog has provided me with information I would have never thought about.

    Thanks again
    twcoutre

    • I’m so happy you found your way here and are getting the tools you need to get started. Good luck on your future shows. If you like, I also recommend you follow me on Facebook for the latest posts, recommendations and other tips. 🙂 Thanks, Christin

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